EdComs Limited is responsible for the EdComsTeachers website, which is governed by the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction over any dispute arising out of your use of the website. EdComs Limited is registered in England and Wales, No 02983471.
Data and Collection
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
We use different methods to collect data from and about you including through:
a) apply for our services
b) create an account on our website
c) subscribe to our service
d) request marketing to be sent to you
e) enter a survey
f) give us some feedback.
When you register, you are offered the facility to use an address look-up service provided to us by a third party called SPIRIT. This is a UK based database of schools supplied to us by The Education Company Ltd. We use this database to gather supplemental information, such as your school postcode. This allows us to simplify your registration process and monitor which resources you open to assist us in our development of new resources.
Data Protection Officer
Our full details are:
Full name of legal entity – EdComs Limited
Name or title of data protection officer – Liz Watts
Email address – firstname.lastname@example.org
Postal address – Studio 1.19, Canterbury Court, 1-3 Brixton Road, London SW9 6DE
Telephone number – 020 7401 4000
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Lawful basis for data use, storage, processing and retention periods
EdComsTeachers stores and handles your data on the basis of legitimate interest and in accordance with the principles set out in the GDPR. EdComsTeachers has conducted a Legitimate Interest Assessment; if you would like further information please contact us.
For legitimate interests, we may use your personal information to provide the information or services you request (including information on additional products and/or services which EdComsTeachers reasonably thinks may be of interest to you), and to help us understand how visitors use this website, in order that we can improve the visitor experience on this site. For more information see the "Direct Marketing" section below.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Personal information is held by us from the date of collection for the purposes of providing you with the requested products or services, after which time it may be deleted or aggregated so that it no longer directly identifies you.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Accurate personal information and your rights
We are committed to ensuring that your personal information is kept accurate and up to date. However, we can only make changes to your personal information if you notify us. It is your responsibility to let us know if there are inaccuracies or changes to your personal information. Please notify us at email@example.com if there are any changes to or inaccuracies in your personal information, providing us with sufficient information to enable us to identify you, so that any changes can be made. Alternatively, you can go to your account details on the site and update them.
Under certain circumstances, you have rights under data protection laws in relation to your personal data which are as follows:
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
If you wish to exercise any of the rights set out above, please contact us at firstname.lastname@example.org
We may need to charge you for providing such access. If you would like to permanently remove your data from the EdComsTeachers database, please contact us at email@example.com.
Transmission of information via the internet is not always secure. We cannot guarantee the security of your data while being transmitted to our site; any transmission is at your own risk. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Disclosures and transfers of personal information
EdComs does not sell or otherwise release your personal information to third parties to allow them to direct market their products and services to you. In order to provide our products and services we may, however, need to share your personal information with third-party service providers that process data securely on our behalf. If you submit personal information to EdComsTeachers, you agree to such disclosure. Where this is the case, we require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We do not transfer your personal data outside the European Economic Area (EEA)
We reserve the right to disclose your personal information as required by law, or when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, request from a regulator or any other legal process served on EdComsTeachers.
By registering with EdComsTeachers you consent and agree that EdComs may send you marketing communications about the following:
If you no longer wish to receive such, please contact us at firstname.lastname@example.org to modify your preferences, or follow the opt-out instructions contained in each marketing communication.
Site traffic information and cookies
Where your selected browser setting permits, when you visit this site, persistent cookies (and their functional equivalents, such as web beacons) are placed onto your computer. These log data about your visit to this website based on your device's IP address.
For further information about cookies, visit www.allaboutcookies.org.
This website uses persistent cookies, which:
collect information about how visitors use it, allowing us to enhance the performance of our websites by analysing such information (e.g. to maintain a consistent look and feel for the visitor) and increase the website’s functionality and make it more personal to you by allowing us to remember your previous choices (e.g. our location and preferred font type and size) and to provide any enhanced features detailed in the cookie-specific user notice.
These cookies expire two years after your last visit. The information they collect is not used to send you targeted advertising, identify who you are or remember where you’ve been on the internet. You agree that your attention was drawn specifically to this section of our privacy statement and to any explicit privacy notice given to you and that you consent to our use of these cookies for these purposes.
To delete or stop cookies being placed on your computer, refer to the help menu on your internet browser. In a few cases, blocking cookies may reduce the functionality of some websites or prevent access to them altogether.
This website is intended for use by adults. If you are under 18 please do not send us any personal information, including your email details. If you would like to contact us, please do so through a parent or legal guardian (ask them to email us on your behalf). If you are a parent or legal guardian of a child who has submitted us with personal information, please let us know by contacting us at email@example.com. We will delete such personally identifiable information from our database as soon as possible following our receipt of any such notice.
Changes to this privacy statement
We review this privacy statement regularly and may modify it from time to time. We will place any updates on this webpage. By continuing to use this website after such changes have been made, you acknowledge and agree you have read, understood and accept the changes. This privacy statement was last updated on 25th May 2018.